Business Heaven/Business Heaven.iso/accnting/craftr/help.txt

Text File | 1993-05-18 | 6KB | 102 lines

*SCROLL HELP
 The Sales Journal is where you record sales of items or services. You track
the date of sale, invoice number, identification number, description, ammount
of sale, quantity sold, tax, customer data, and accounts payable status. You
can print a history of transactions, and you you can print invoices.
 The Expenses and Purchases Journal is for disbursements of all types. You
record the date, description, and amount of the disbursement. Additionally,
for tax purposes, you can specify the type of expense. Accounts payable are
optionally noted at the end of each entry.
Special function keys to use within the scrolling part of the journal:
<Tab>           Next field          |   <Shift-Tab>     Previous field
<Enter>         Next field or item  |   Arrow keys      Up, down, across
<F10>           Exit form           |   <Shift-F3>      Clears the field
<F5>            Deletes current row |   F1              Help
*MENU HELP,A
Sales Journal            - Record sales of goods or services furnished
Miscellaneous Cash In    - Other income, e.g., refunds from manufacturers
Expenses and Purchases   - Record payments, manufacturing or otherwise
Model Identification     - Assign identification to each item you sell
Inventory                - Goods and parts on-hand (used in product) Last
      inventory taken becomes Beginning-of-Year
      inventory when you ARCHIVE.
View Accounts Receivable - Outstanding debt owed to you
View Customer Record     - Database of customer information
Set Sales Tax            - Set your local sales tax rate for Sales Journal
Archive                  - Optional cleanup. Deletes current Sales Journal
      and Expense Journal, and allows CrafTracker
      to read previous inventory as Beginning-of_Year
      inventory
Generate Report          - Generate Schedule C report
Business Name            - Record your business name, address, and phone
Backup                   - Save CrafTracker data files to floppy
*EXPENSE_TYPE,A
Choices: Part II expense types correspond to lines 8 - 27a on Schedule C.
            These are non-manufacturing expenses.
            Part III expenses correspond to lines 33 - 37 on Schedule C.
            These are manufacturing expenses that figure into the Cost of
            Goods Sold.
*SCHEDULE_C,A
 Line numbers duplicate IRS Schedule C Form 1040. You have access to four
fields: "Depreciation" and "Home Business Use", which you must calculate on
your own, and "Business Name" and "Date". Craftracker will fill in all the
other lines, and prompt you to print the report when you exit the form. It
is strongly recommended that you seek professional assistance for Depre-
ciation and Home Business Use calculations.
 If you have used the Sales Journal, the Expenses and Purchases Journal,
and the Miscellaneous Cash In form to record all transactions, and have kept
accurate records of receivables and payables, the "Account balance" field in
this form will reflect your current balance in your checking account.
 A profit ratio is calculated for you. Generally, the higher the per-
centage, the better your business is doing.
 IRS Form 1040, Schedule SE short form figures follow the Schedule C
data. You may find this useful.
*DATA HELP,A
backspace       Deletes the character to the left of the cursor
Ctrl-END        Moves to the lastitem on the form
Ctrl-HOME       Moves to the first item on the form
Del             Deletes the character at the current cursor position
down            Moves to the next item located physically below the current
End             Moves the cursor to the end of the field
Enter           Moves to the next item on the form
<ESC>           Exits the current choice list or window
F1              Invokes the system help function, if enabled
F2              Processes the attached choice list (a popup list of
                     acceptable field entries), if any, for the current field
F6              Clears the field
F7              Moves to the previous item on the form
F8              Moves to the next item on the form
F10             Exits the current process or data form
Home            Moves the cursor to the beginning of the field
Ins             Toggles between insert and overstrike mode
left            Moves the cursor one position to the left
right           Moves the cursor one position to the right
Shift-F3        Clears the field and redisplays the field's original value
Shift-F6        Clears from the cursor to the end of the field
Shift-tab       Moves to the previous item on the form
space           Toggles the strings for boolean toggle fields, if enabled
                     for field
tab             Moves to the next item on the form
up              Moves to the next item located physically above the
                     current one
Note: If the data form has a "SAVE" pushbutton, you MUST use it to save data
*ARCHIVE,A
 You can close the books at any time by deleting the current Sales
Journal and/or Expenses and Purchases Journal. Additionally, you
might want to let CrafTracker rename the inventory that you took at
the end of last year, so that it will become the beginning-of-the-year
inventory for this year. Then, when you take a new inventory,
CrafTracker will use both old and new inventories in figuring your
Schedule C report.
 Keep in mind, however, that deleting either journal prevents you from
accessing your current account balance.
*MODEL,A
Model number - Assign your own ID to an item you sell or manufacture.
Description -  Record useful information about the item To make a new
record, choose ADD.  The form will clear.  To save a new record, or
modify an old one, choose SAVE. To destroy the current record, choose
DELETE.  NEXT and PREV allow you to leaf through your records.
*ACCOUNTS\R,A
A choice list is available for the Customer ID field. You can select invoice
numbers, and CrafTracker will supply totals. Choosing PRINT will print an
aging report for all receivables under this account.